Student & Junior Trainee Group - Executive Committee Elections

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Applications are now open for the positions of: Chair, General Secretary & Treasurer.

If you are interested in applying for any of these positions, please complete this application form and send it back to the FPHC Office at fphc@rcsed.ac.uk before 16:00 on 15th July 2022

The Faculty of Pre-Hospital Care Student and Junior Trainee is a group of students and junior professionals within the fields of medicine, nursing, and paramedicine, who are committed to developing and extending opportunities in training and education for careers in pre-hospital emergency medicine (PHEM). As a committee of the Faculty of Pre-Hospital Care RCSEd the primary focus is to extend the work of the Faculty into the realms of students and junior trainees to help promote opportunities and training of the highest standard, and available as widely as possible.

The Executive Committee consists of Chair, General Secretary, and Treasurer. They are responsible for the overall running of the group and work together with the regional representatives to implement the aims of the group.

The committee’s primary objectives are:

•   Developing and disseminating standards and guidance on pre-hospital education for students and juniors.
•   Supporting the creation and advancement of local, regional, and national pre-hospital education initiatives.
•   Connecting junior stakeholders on a regional and national level to promote and enhance their activities.
•   Providing a conduit for communication between students/juniors and the Faculty’s senior leadership.

Details on each role

Chair: The role of the Chair is to lead the Faculty of Pre- Hospital Care (FPHC) Student and Junior Trainee Committee. The Chair must oversee the executive committee and the overall committee to ensure that the committee objectives are met. This includes:

1. Leadership
   1. Ensuring regional representative roles are filled appropriately
   2. Ensuring a functional executive committee
   3. Overseeing the group throughout the year in order to achieve objectives

2. Vision
   1. Generating a vision for your tenure including your aims and objectives for the role
   2. Leading the group in generating collective aims and objectives

3. Communication
   1. Liaising with the wider faculty on any appropriate matters
   2. Creating regular reports and attending where possible, Faculty board meetings

If you would like to find out more about the role, please contact the current Chair at: FPHCStudentsReps@rcsed.net

Secretary: The role of the Secretary is to support the Chair in ensuring the smooth functioning of the FPHC Student and Junior Trainee Committee.

The Secretary is responsible for:

Ensuring meetings are effectively organised and minute:

• Liaising with the Chair to plan meetings
• Receiving agenda items from Committee members
• Circulating agendas and reports
• Taking minutes
• Circulating approved minutes
• Checking that agreed actions are carried out

Maintaining effective records and administration:

• Keeping up-to-date contact details for the Committee and the Regional Representatives
• Filing minutes and reports
• Compiling lists of names and addresses that are useful to the Committee, including those of appropriate officials or officers of voluntary organisations
• Keeping a record of the Committee's activities
• Keeping a diary of future activities.

Communication and correspondence:

• Monitoring the Committee’s primary email address
• Maintaining the Committee’s Facebook Group in accordance with RCSEd protocols
• Keeping a record of any of the Committee's publications (e.g. conference flyers)
• Reporting the activities of the Committee and future programmes to the FHPC Executive
• Preparing a report of the Committee's activities for the year, for the FPHC AGM.

If you would like to find out more about the role, please contact the current Secretary at: FPHCStudentsSecGen@rcsed.net

Treasurer: The role of the Treasurer is to manage the budget of the group throughout the year ensuring that funds are adequately distributed amongst suitable events and initiatives. The treasurer must:

• Ensure an up to date spreadsheet is maintained throughout the year with incomings and outgoings
• Communicate with the rest of the committee the funding status by preparing status updates for meetings
• Manage the online funding request form
• Manage the requests for funding appropriately and in a timely manner

If you would like to find out more about the role, please contact the current Treasurer at: FPHCStudentTreasurer@rcsed.net